How is the price estimated?

Our event cost calculator uses data from thousands of corporate events worldwide. It considers key factors like the event type, number of attendees, city and its living costs, and the quality of services. These inputs provide a quick, data-driven estimate tailored to your specific needs.

How accurate is this estimate?

The estimate is based on data from similar events and is typically around 90% accurate. However, factors such as last-minute changes, unique venue requirements, or premium services can significantly impact the final cost. To ensure the most precise estimate, we recommend requesting a detailed quote after receiving your initial estimate.

How can I minimize my event budget?

To reduce your event costs, avoid common mistakes such as last-minute bookings, which often result in higher prices. Provide an accurate attendee count to prevent overpaying for venue space or catering. Consider choosing flexible dates or mid-week events to lower rates, and focus on essential services. Early planning and vendor negotiations can help keep costs under control.

How can I find providers at the estimated price?

After you complete the estimate, you can request detailed quotes from event providers. Within 24 to 48 hours, you'll receive personalized offers from vetted vendors that match your preferences. Once you've reviewed the quotes, you can conveniently book your preferred providers through our platform.

What's included in the estimated price?

Our price estimates cover all typical event costs, including service fees, taxes, overtime charges, gratuities, and setup and teardown fees. This provides a more accurate reflection of your event's total budget and reduces the risk of unexpected hidden costs.

What do the service quality levels correspond to?

Budget

With the essential level, you can expect basic services. For in-person activities, this might include affordable experiences like karaoké, laser tag or escape game... Catering options are usually limited to buffet-style meals or snacks. While the essentials are covered, customization and luxury are minimal.

Standard

The standard quality offers a good balance between quality and cost. You can expect more advanced in-person activities like a karting tournament or a painting class and eventually add some snacks or drinks. Catering options improve, offering more diverse menus or plated meals. For parties, decor and entertainment options are more customizable, and overall, the event experience is more polished and tailored to your company's needs.

Premium

Premium quality unlocks top-tier services. This includes high-end venues, gourmet catering, premium entertainment, personalized event branding or luxury decor. For in-person activities you can expect more expensive experiences such as a terrarium workshop or a cooking class. Generally speaking, this can also include the privatization of the venue or staff services.

What do the different types of events correspond to?

Virtual experiences

Suitable for groups ranging from 5 to 200 participants, these activities take place on platforms like Zoom Google Meet or Microsoft Teams. Examples include:

• Virtual Musical Blind Test or Virtual Trivia Challenge (Economical)
• Virtual Magic Show or Virtual Blind Test With Live Band (Standard)
• Virtual Terrarium Workshop or Virtual Cocktail Class (Premium)

In-person experiences

Ideal for small to medium-sized groups of 5 - 30 participants, these activities occur at event partner locations. Examples include:

• Bowling or Axe Throwing or Laser Tag (Economical)
• Drone racing or Graffiti Workshop (Standard)
• Cooking Class or Terrarium Workshop (Premium)

In-office animations

These activities are brought directly into the office, focusing on health and wellness, food stations, or fun break-day experiences. In-office animations are often used for special occasions, celebrations, or just as a way to break up the workday and improve employee satisfaction without needing to leave the office. Examples include:

• Branded Cupcakes or In-Office Massages (Economical)
• Frozen Yogurt Stand or In-office Crepe Bar (Standard)
• In-Office Beer Bar or In-Office Casino Experience (Premium)

Food delivery

This refers to ready-to-eat meal deliveries, such as:

• Supermarket grocery delivery (Economical)
• Pizza and beer for a Meetup (Standard)
• In-office breakfast or lunch trays for an offsite day (Premium)

Catering

Catering refers to the provision of food and beverages for events. This includes the preparation, delivery, and serving of meals or snacks. Catering can range from finger foods to sit-down meals with full service, including waitstaff and bartenders.

Parties

Corporate parties are social gatherings designed to celebrate milestones or foster team bonding. They range from casual, in-office events to large-scale celebrations of +500 guests and typically include catering, entertainment, and venue services. Common corporate party types include holiday parties, anniversaries, and product launches.